Recommendations follow City of Williams Lake audit

City council and staff continue to tackle ways to implement recommendations that came out of the city’s 2011 audit.

City council and staff continue to tackle ways to implement recommendations that came out of the city’s 2011 audit.

During a special committee of the whole meeting Aug. 7, council discussed a letter from auditor PMT Chartered Accountants. In the letter Kane Fraser outlined seven different areas of concern and recommendations that have been generated after meetings held with the company, staff and council.

When it comes to approving the chief administrator’s expenses, it was determined that the mayor or alternate mayor should be the ones to approve them, after they’ve been reviewed by the director of finance.

It was suggested that the city as an entity should discontinue soliciting gifts or donations for its Christmas party, and that the city’s current policy on receiving gifts be reviewed.

In response to the auditor’s recommendation that the city develop a whistle-blower policy to handle staff complaints, management noted the community charter provides procedures for handling complaints regarding financial affairs.

“A whistle-blower policy would provide further means to report other serious misconduct,” Fraser noted in the letter.

The fourth recommendation covered documenting expressions of interest for the city’s approved contractor list.

Individual councillors and staff have voiced concern that a contractor has to have an inside contact to be awarded the opportunity to work as an approved contractor.

At the meeting council didn’t discuss the point further but agreed that staff should review the policy and make recommendations to update the policy.

Another recommendation centred on the ongoing orientation and training of the mayor and council to become familiar with existing city policy and bylaws.

Coun. Danica Hughes suggested training should take place within three months of the election date, while Coun. Geoff Bourdon added he would like to see the training used as a tool to teach the public as well.

Another issue was mail routing for council, which Mayor Kerry Cook said arose after she received complaints from the public about some mail not being answered in a timely manner or received by mayor and council.

Council agreed to bring any mail-handling concerns to the Aug. 28 committee of the whole meeting.

During the follow up to the audit, PMT noted the current mayor and council would like to be more involved or at least understand the audit process and their role in it.

“We recommend that PMT Chartered Accountants holds an information session for elected officials and staff involved in the audit process to review the role of the auditor, the elected officials, and the senior management,” Fraser noted.

Further approval of the recommendations will have to take place at a regular meeting of council.

Get local stories you won't find anywhere else right to your inbox.
Sign up here

Just Posted

FILE – A COVID-19 vaccine being prepared. (Olivia Sullivan/Sound Publishing)
B.C. seniors 80 years and older to get COVID vaccine details over next 2 weeks: Henry

Province is expanding vaccine workforce as officials ramp up age-based rollout

Interior Health reported 43 new COVID-19 cases in the region Feb. 23, 2021 and no additional deaths. (Jennifer Smith - Morning Star)
43 new cases of COVID reported in Interior Health

No new deaths, Williams Lake outbreak over

A COVID-19 sign is seen last spring at the First Nations community of Canim Lake (Tsq’ scen). (Martina Dopf photo)
Another Canim Lake elder dies of COVID-19

The man was the husband of an elder who died last month outside the community.

Pink Shirt Day is Feb. 24.
This Pink Shirt Day let’s ‘lift each other up’

There are several warning signs regarding bullying:

The COVID-19 cluster in the Williams Lake area has been declared contained by Interior Health. (Monica Lamb-Yorski photo - Williams Lake Tribune)
Interior Health declares Williams Lake area COVID-19 cluster contained

Four new cases have been reported since Feb. 19

B.C. health officer Dr. Bonnie Henry and health minister Adrian Dix wore pink shirts to showcase this year’s motto: “Lift each other up.” (Twitter/PinkShirtDay)
PHOTOS: B.C. celebs take a stand against bullying on Pink Shirt Day

‘We need to let young people know they are not alone and they can reach out to others for help’

Cannabis bought in British Columbia (Ashley Wadhwani/Black Press Media)
Is it time to start thinking about greener ways to package cannabis?

Packaging suppliers are still figuring eco-friendly and affordable packaging options that fit the mandates of Cannabis Regulations

Justin Morissette is still recovering from the injuries sustained in the altercation. He is not yet able to walk without assistance. (Justin Morissette, Twitter)
B.C. man suing city and police over violent altercation with anti-LGBTQ preacher

Justin Morissette argues police knew the threat the preacher posed, and failed to keep the peace

Jack Barnes, who was Cowichan Valley Capitals property from May 2020 until last week, scores a goal for the Penticton Vees during the 2019-20 BCHL season. (Brennan Phillips/Black Press)
COVID-crunched BCHL facing trade deadline dilemma with its 20-year-olds

Hard decisions loom when BCHL may or may not resume play

UBC Okanagan students are among the most food insecure in Canada, according to a new study by UBC.
(Phil McLachlan - Capital News)
UBC Okanagan students among most food insecure in Canada

42.3 per cent either can’t properly feed themselves, or are worried they will soon run out of money

Oliver Elementary School. (File)
Interior Health reports potential COVID-19 exposure at South Okanagan elementary school

Interior Health lists two dates for the potential exposure

Average response times for critical “purple” and “red” calls were between nine and 10 minutes Feb. 19 in Metro Vancouver, with only less critical “yellow” calls receiving an average response time of 45 minutes. The longer than usual delay was due to a combination of factors, BC Emergency Health Services said. (APBC image)
After a night of one-hour waits for ambulances, union goes public with concerns

B.C. Ambulance Service says high-priority calls were still 10 minutes or less

NorKam secondary student Karis Wilson in the outfit that got her sent home from school on Tuesday, Feb. 23, 2021. (Contributed to Kamloops This Week)
B.C. teen in turtleneck, lace-edged dress sent home from school for ‘inappropriate’ outfit

NorKam secondary student Karis Wilson was told the lace on the garment made it look like a slip dress

Most Read